Party & Charter Bus Prices: How to Calculate Your Fort Worth Bus Rental Costs

Party bus and charter bus prices in Fort Worth, Texas, can vary significantly based on your specific needs and requirements. Factors like the number of passengers, duration of the rental, time of year, and additional amenities requested can all impact the overall cost. While a basic charter bus rental may be more affordable for larger groups, a party bus offers unique features like luxurious interiors, premium sound systems, and complimentary beverages for a more elevated experience. To get an accurate quote tailored to your event, call 214-540-6738 to speak with a knowledgeable representative who can provide real-time pricing and availability for companies serving the Fort Worth area.

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

How Your Cost is Calculated

Charter bus and party bus rental prices in Fort Worth, Texas can vary significantly depending on several factors. We’ll break down each of these factors in detail below so you can understand what goes into determining the cost of your bus rental. However, the best way to get an accurate quote is to contact us directly with your specific trip details.

Distance and Length of Trip

The distance and duration of your trip play a major role in determining the cost of your bus rental. For short, local trips around Fort Worth, such as field trips to museums like the Kimbell Art Museum or Fort Worth Zoo, or events at venues like Dickies Arena or AT&T Stadium, buses are typically rented by the hour with a minimum rental period of 5 hours. Longer trips spanning multiple days, such as transporting a sports team to an out-of-town tournament in Dallas or Houston, are usually charged by the day or by total mileage. Local shuttle services, like transporting employees between downtown Fort Worth and the Stockyards District, are also billed hourly or daily depending on the length of service needed.

The Season

Rates for charter bus rentals fluctuate throughout the year based on demand. Busy seasons like April, May, and June often see higher prices due to an influx of special events like graduations, proms, and family trips. In Fort Worth, rates tend to peak during spring when schools wrap up and events like the Fort Worth Food + Wine Festival take place. Summer is another popular time for bus rentals as sports teams travel for tournaments and families go on vacation. The fall brings local football games and the start of the school year, keeping buses in high demand. Rates are typically lowest in the winter months when travel slows down, making it an ideal time to book a bus for a lower price.

Where Your Trip Starts and Finishes

When calculating your bus rental cost, one major factor is the city where you’ll be picked up and dropped off. Demand for charter buses varies greatly depending on location – larger cities like Houston, San Antonio, Dallas, Austin, and Fort Worth tend to have more buses readily available than smaller towns. Since we have a wide network of bus partners across every single city in Texas, we can always accommodate your trip no matter where it begins or ends. However, if your starting and ending points are farther from a major metro area, you may incur extra “deadhead” charges for the time it takes to get a bus to you with no passengers aboard. For example, a trip from Dallas to Fort Worth (only 32 miles apart) would have minimal deadhead costs, while a Dallas to Amarillo trip (347 miles) would likely have higher deadhead fees factored into the quote.

Group Size and Bus Type

The type of bus you select plays a major role in determining your rental cost. For smaller groups of up to 35 passengers, a minibus offers an affordable transportation option that costs $100-200 less per day than a full-size charter bus. If your group exceeds 35 people, you’ll get more value by reserving a standard motorcoach that can accommodate 56 passengers or more. Party buses come equipped with amenities like fiber-optic lighting and premium sound systems, putting their rates on par with full-size coaches. For bands and celebrities, luxurious entertainer buses with amenities like kitchens, bunk beds, and lounges offer top-of-the-line comfort at premium pricing. The most budget-friendly option is a basic school bus, though these lack restrooms, air conditioning, and luggage space.

How to Keep Costs Down

To keep charter bus rental costs down in Fort Worth, Texas, avoid booking trips during major events like the Fort Worth Stock Show & Rodeo in January and the Main St. Fort Worth Arts Festival in April. Traveling during these peak seasons will increase prices due to high demand. Consider routes that bypass toll roads like the Chisholm Trail Parkway to avoid additional fees. If your event requires stadium parking, inquire about the costs for motor coach parking passes at venues like Dickies Arena or Globe Life Park, as these can add to your total cost. However, booking well in advance and traveling during off-peak seasons can help you secure lower rates for your Fort Worth charter bus rental!

Book Your Bus Today!

Getting an instant online quote for your bus rental is easy—just call 214-540-6738 or use our convenient online quote tool! With a few simple details about your trip, you’ll receive an accurate estimate in no time. Our team is standing by 24/7 to answer any questions and provide personalized service to ensure your transportation needs are met. Book your bus today and let us handle the logistics so you can focus on making memories!

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A private middle school in Fort Worth, Texas requested a fleet of three charter buses for an upcoming eighth-grade class trip to Austin. The educational tour included visits to the Texas State Capitol, the LBJ Presidential Library, and the University of Texas at Austin campus. With a total of 120 students, 12 teachers, and 8 chaperones, the school needed buses with a combined seating capacity of at least 140. The trip duration was 3 days and 2 nights, with the buses transporting the group between Austin attractions each day. Hotel accommodations were arranged for the bus team during the overnight stays. Given the long travel distance of over 200 miles each way and the multi-day itinerary, the charter bus company charged a higher daily rate for this rental. However, by splitting the cost among all passengers, the per-person price for comfortable and convenient group transportation remained reasonable.

Example #2:

A Fortune 500 corporation headquartered in Fort Worth, Texas recently hired us to shuttle their employees between a downtown hotel and the convention center for their annual corporate conference. With over 200 employees attending from across the country, they needed a fleet of 5 full-size charter buses to accommodate their group. Since the conference spanned 3 days with 8-hour rental periods each day, we charged a daily rate of $1,200 per bus. Their total cost for the 5-bus rental came out to $18,000, not including parking fees, tolls, and team accommodations. Despite the high price tag, splitting the cost across 200 employees made this a very affordable $90 per person for reliable transportation!

Example #3:

A high school football team in Fort Worth, Texas recently booked a charter bus rental to transport them to a regional tournament in Dallas. With 45 players, 10 coaches, and an extensive amount of equipment and luggage, the team needed a full-size charter bus with ample storage space. The 50-mile trip from Fort Worth to Dallas was priced at $800 for the day, plus an additional $150 team’s hotel fee for the overnight stay. The team was also responsible for covering any tolls or parking fees along the route. To keep costs down, the team booked their bus rental 4 months in advance during the off-season and ensured they filled every available seat on the bus.

Example #4:

A private middle school in Fort Worth, Texas booked a charter bus for their 8th grade class trip to the Fort Worth Museum of Science and History. With 125 students and 12 chaperones, they needed a full-size charter bus to accommodate everyone comfortably. The trip included transportation from the school to the museum, a guided tour, and then return transportation back to the school campus. Since this was a single-day local trip, the charter bus company charged an hourly rate with a minimum of 5 hours required. The total cost for the 6-hour rental was $690, which came out to just $5 per person when split among the 137 passengers. The affordable per-person rate made the charter bus a cost-effective and convenient option for the school’s field trip!

Example #5:

A bride-to-be in Fort Worth, Texas recently booked transportation for her upcoming wedding festivities. With several events spread across the Dallas-Fort Worth metroplex, she needed a reliable shuttle service to transport her wedding party and guests from their hotel to each venue. For the rehearsal dinner in downtown Fort Worth, she reserved a 25-passenger minibus for 4 hours at a rate of $50 per hour, totaling $200. On her wedding day, she upgraded to a full-size 56-passenger charter bus to shuttle guests from the ceremony at a local church to the reception venue 20 miles away. The charter bus rental cost $750 for 6 hours of service. To accommodate her out-of-town guests, she also scheduled a shuttle from Dallas/Fort Worth International Airport to their hotel, which was an additional $300 for 3 hours of service. With parking fees, gratuity, and taxes included, her total transportation costs for the wedding weekend amounted to $1,400.